[teknoids] Exams and e-books

Whitcomb, Jeff jmwhitco at samford.edu
Sun Nov 28 08:51:25 EST 2021

Good morning,

We use Exam4 as well and have much the same set up as Kim. We suggest anyone giving an open mode exam use Open + Network. The options for textbook are varied and unknowable by us for each exam. We don’t specify the exam mode in the software client, and note the exam mode on the whiteboard for each exam so the student’s know what mode that exam is taken in. We have professors change their mind all the time about what type exam they will give, so have never been able to know this information at the time of submitting the course list for client setup. We’re on Draft J of the schedule from faculty deciding to give takehome exams and those courses being removed from the schedule.

Jeff Whitcomb
Assistant Director | Enterprise Technology Support
Technology Services Manager | Cumberland School of Law

205-726-4662<tel:+1205-726-4662> | office
jmwhitco at samford.edu<mailto:jmwhitco at samford.edu>
800 Lakeshore Drive
Birmingham, AL 35229<https://maps.google.com/maps?q=800+Lakeshore+Drive,+Birmingham,+AL+35229,+US>

[cid:image001.png at 01D7E42C.47CB03A0]

From: Teknoids <teknoids-bounces at lists.teknoids.net> On Behalf Of Edwards, Kim
Sent: Tuesday, November 23, 2021 12:01 PM
To: Teknoids <teknoids at lists.teknoids.net>
Subject: [EXTERNAL]Re: [teknoids] Exams and e-books

We are an Exam4 shop here.

When I send out the email to gather information about exams, I remind faculty that they likely have students using ebooks and they also have students using OneNote or google docs to take notes.  Most textbooks are not downloadable to their hard drives.

I’ve noticed more and more faculty choosing either Open + Network mode (open to the hard drive and to the internet) or just giving traditional Closed mode exams (no material; computer secured).  Just this morning I had a professor ask to change one of their exams from Open to Open + Network since so many of their students shared they keep their notes on google drive.  Because it’s too late for that, I suggested they mention to their students they need to download any notes that they may want to access to their hard drives (and I’d be happy to email her students as well).




Happy examing, folks!

Kimberly M. Edwards, ‘C13
Director of Technology Services, Law Library
University of Richmond School of Law
203 Richmond Way
Richmond, VA  23173
(804) 287-6687

From: Teknoids <teknoids-bounces at lists.teknoids.net<mailto:teknoids-bounces at lists.teknoids.net>> on behalf of "Ivy, Gregory" <givy at mail.smu.edu<mailto:givy at mail.smu.edu>>
Reply-To: Teknoids <teknoids at lists.teknoids.net<mailto:teknoids at lists.teknoids.net>>
Date: Monday, November 22, 2021 at 12:51 PM
To: Teknoids <teknoids at lists.teknoids.net<mailto:teknoids at lists.teknoids.net>>
Subject: Re: [teknoids] Exams and e-books

External Email: Use caution in opening links, attachments, and buying gift cards.

                FWIW, I am attaching a form I created for faculty to select the Examplify options they prefer. The form contains brief explanations of Examplify’s options and potential pitfalls of selecting some options.

Greg Ivy  |  Associate Dean for Library and Technology
Underwood Law Library  |  Dedman School of Law  |  Southern Methodist University
6550 Hillcrest Avenue  |  Dallas, TX  75205
Phone (direct) 214-768-1829  |  givy at smu.edu<mailto:givy at smu.edu>

From: Teknoids <teknoids-bounces at lists.teknoids.net<mailto:teknoids-bounces at lists.teknoids.net>> On Behalf Of Hunter, Tyler D
Sent: Monday, November 22, 2021 11:32 AM
To: Teknoids <teknoids at lists.teknoids.net<mailto:teknoids at lists.teknoids.net>>
Subject: Re: [teknoids] Exams and e-books

Need this answered?

If you plan of using computers for exams, I will need these questions below answered in order to get the exam for your course created.

Examplify can operate in 3 modes:
•       Secure mode: the computer is completely locked down.  The students cannot access anything, all they can do is type their answer in the software.
•       Non-secure mode: Examplify operates like a standard word processor.  Students will be able to access any files or items on their computer.  They will also be able to access the internet (browse the web, send instant messages, email, etc.).
•       Non-secure + Block Internet:  Same as non-secure mode except internet access is disabled.

Examplify also has options to enable or disable:
•       Spell Check
•       Copy/Paste (Students can only copy text typed within Examplify in Secure Mode.  Non-Secure modes allow copying from outside the exam and pasting into Examplfy.)
•       Find/Replace
•       Calculator

Please respond 2 weeks or more prior to exam with the following information:

1.     Course Name (not number):
2.     Are you allowing the use of computers for essays (Y/N.  If no, stop here.):
3.     Configure exam for secure, non-secure, or non-secure with block internet (S/N/NBI):
4.     Allow spell check (Y/N):
5.     Allow copy/paste (If you select No they will not be able to copy paste from anywhere)(Y/N):
6.     Allow find/replace (Y/N):
7.     Allow the calculator (Y/N):
8.  Time Limit for Exam:
9.   Do you have any file that need to be attached, Exam Questions or Intructions (Y/N):
10.   Midterm or Final Exam? If midterm, what date will it take place?

From: Teknoids <teknoids-bounces at lists.teknoids.net<mailto:teknoids-bounces at lists.teknoids.net>> On Behalf Of Kristin McCarthy
Sent: Monday, November 22, 2021 11:32 AM
To: teknoids at lists.teknoids.net<mailto:teknoids at lists.teknoids.net>
Subject: [teknoids] Exams and e-books

Hi all -

Has anyone been facing challenges with e-books for open book exams?  Any good solutions?  We are generally using ExamSoft, and for those classes with e-books, we are using the semi-secure mode i.e. students can't access the internet but can have the e-book as a pdf on their desktop.  I have heard that annotations don't accompany the download for some vendors (in some classes permission has been given to make notes in margins), and worry about proctoring in semi-secure mode (because students could have a variety of files on their desktop).

In some ways, this may be more a policy question than a tech question!  But as e-books are becoming more ubiquitous, I'm curious if anyone has some creative ways of approaching this.

Kristin McCarthy

Director of the Law Library and Assistant Professor of Law

Interim Director of Instructional Technology


154 Stuart Street, Boston, MA 02116
T 617.422.7418

F 617.422.7303

kmccarthy at nesl.edu<mailto:kmccarthy at nesl.edu>


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