[teknoids] [EXTERNAL] Electronic Document storage

Harold Bieber harold.bieber at gmail.com
Tue Feb 16 17:19:26 EST 2021


Thanks for the response Jeff. So all incoming students are digital files?
Only thing kept is a hard copy of transcript? What software/storage
solution are you using?

Thanks
Harold

On Mon, Feb 15, 2021 at 12:19 PM Whitcomb, Jeff <jmwhitco at samford.edu>
wrote:

> I checked with our Records office and we don’t keep a hard copy of any for
> a student’s file. It is all scanned and stored digitally. We do get hard
> copies of the final transcript for use in communicating with Bar officed
> across the nation if they need an official transcript.
>
>
>
> *Jeff Whitcomb*
>
> *Assistant Director | Enterprise Technology Support*
>
> *Technology Services Manager | Cumberland School of Law*
>
>
>
> 205-726-4662 <+1205-726-4662> | office
>
> jmwhitco at samford.edu
>
> cumberland.samford.edu
>
> samford.edu
>
> 800 Lakeshore Drive Birmingham, AL 35229
> <https://maps.google.com/maps?q=800+Lakeshore+Drive,+Birmingham,+AL+35229,+US>
>
>
>
> [image: id:image001.png at 01D292A8.4B2E9230]
>
>
>
> *From:* Teknoids <teknoids-bounces at lists.teknoids.net> * On Behalf Of *Harold
> Bieber
> *Sent:* Friday, February 12, 2021 12:55 PM
> *To:* Teknoids <teknoids at lists.teknoids.net>
> *Subject:* [EXTERNAL][teknoids] Electronic Document storage
>
>
>
> We are looking at converting a small forest into electronic storage. Most
> of this is old student files. What needs to be kept in actual paper format
> out of student files? We have students that have 1/4" folders and some that
> have 1 1/2" folders. Do I need to keep a physical copy of final transcript?
> and any "bar related" documentation? Or can it all be converted? Anything
> special needed for financial aid records?
>
>
>
> Thanks
>
> Harold Bieber
>
> Director of Information Technology
>
> Atlanta's John Marshall Law School
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